539 – Outlook calendaring fun
Pretty much everyone who uses the Office productivity suite probably relies on Outlook for not just the daily splurge of email, but for organising their activity either by tasks, flags or just putting stuff in their calendar.
Here are a few simple tricks to remember when working with your calendar:
Tip o’ the Week 454 – Time Zone Tumult Ahead
You may be affected by upcoming changes to time zones, as much of the northern hemisphere moves out of Daylight Saving Time and back to winter, which for is happening over the next couple of weeks.
Many Southern Hemisphere nations have already moved into “summer time”, though a few will make the transition on 4th November.
Europe, most of Mexico and parts of the Middle East will move out of DST this weekend, but most of the North America and the Caribbean will “fall back” the week after. See the list of places that currently observes DST and when they transition.
This can play havoc with people’s electronic calendars; systems these days generally take notice of time zone changes pretty well and that means the relative times of meetings are preserved, though what this does mean is that a 9am meeting organised in Seattle (and therefore hosted in Pacific Time) will be 5pm for attendees in London this week, but it would be 4pm GMT the week after, then back to 5pm after that, as the US moves clocks back.
This topic was covered 3 years ago in ToW #301, and most of the tips contained therein are still valid today.
Maybe future generations will stop the winter/summer time flip-flop effect altogether (Californians get to vote on whether to join their neighbours in Arizona, by staying on the same time zone all year, and the EU may stop the practice of changing clocks too). In the meantime, for a few weeks a year, those of us who deal cross-border may need to think a bit more about what the time is in our neighbour’s locale.
If in any doubt, make sure you add another time zone to the time scale on your Outlook calendar view, so you can see at a glance what the time is in other regions.
One further innovation since the last time this topic was aired, is that Outlook now lets you show a third time zone in calendar if you so desire.
Tip o’ the Week 443 – Starting modern apps
|Power Users often like to start applications quickly, without recourse to grubbing around with a mouse or a trackpad. Super Users might even want to write scripts that automate all sorts of things that mere mortals with less time on their hands are happy to do manually. Regardless of your penchant for automation, here are a few short cuts you can take to quickly start apps that you use often.
Apps pinned to taskbar
The taskbar in Windows obviously shows you what’s currently running, but can also be used to pin frequently accessed apps or – by default at least – those that Windows thinks should be frequent (Edge, Store, etc – right-click on them to unpin if you disagree). You’ll see a highlight line under the apps that are running, so those without the line are simply pinned there.
If you start typing the name of a favourite app at the Start menu, then right-click on it in the list, you can choose to pin it. So far, so good.
If you drag the pinned apps around, they’ll stay in that position relative to each other, and new apps will always start to the right (or underneath, if you use a vertical taskbar, as you really should). Now, if you press WindowsKey+number, you’ll jump to the app that is n along the line, and if that app isn’t running, then Windows will start it. So in the picture above, pressing WindowsKey+2 would start Edge, or WindowsKey+3 would bring Outlook to the fore.
Shortcut to desktop
You could try an old-skool method, by creating a desktop shortcut to apps that are already on your Start menu – press WindowsKey+D to show the bare desktop itself, then press Start to show the actual Start menu.
Assuming your Start menu isn’t full screen then you’ll be able to drag icons or tiles from the menu to the Desktop, and if you right-click the shortcut and look at Properties, you’ll see a Shortcut key: option… just press some key sequence that makes sense to you and press OK to save.
This method differs from the taskbar one above, because each press of the shortcut you set might start a new instance of the app (if it supports that) – which may or may not be desirable. If you end up with several windows of OneNote, for example, you could cycle through them by repeatedly pressing the appropriate WindowsKey+n as above.
Keep on Running
There’s no better mark of being a real PC deity than by launching your apps through running the executable name… you know the drill? WindowsKey+R to get the Run dialog (it’s so much faster than pressing Start), then enter the app’s real name and you’re off to the races. winword, excel, calc, notepad… they’re for novices. The genuine hardcases might even dive into the (old fashioned, obvs) Control Panel applets like ncpa.cpl rather than navigating umpteen clicks.
Looking at the shortcut to OneNote’s modern app above, though, it’s clear there isn’t a simple executable to run – onenote will launch the on-life-support OneNote 2016 version.
Many modern apps do, however, let you launch them from the Run dialog by entering a name with “:” at the end…
Tip o’ the Week 419 – What’s the time?
The subject of time has featured on a few occasions on ToW – #301, #314, #325, #388 … but there’s always more scope to talk about it.
Windows 10 tweaked the way time is presented, from showing the calendar and the agenda (sourced from whatever is synced into the Calendar app), to the Alarms & Clocks app which offers visual wakeup alarms, daylight maps, and timer/stopwatch apps.
In the Windows Insiders builds of the last few weeks – currently 17101 (which is now in the Fast Ring), there have been changes that bring the clock further forward too – the Game Bar has been updated to include the clock on the left of the bar, for one thing.
What is time?
Existentially, time is relative. If you ever find that your Windows PC isn’t keeping time accurately, you may want to check that you have it set to get its time automatically (check Settings -> Time & Language – > Date & time), or go into the old-fashioned Control Panel, search for time and look at the settings in there, especially under the “Internet Time” tab to see where it’s syncing the time from: time.windows.com is probably the default.
Windows Time is also a thing – the number of milliseconds since the machine was started up, and also the name of the service that controls the time synchronisation. Unix time is also a concept, measuring the number of elapsed seconds since 1st January 1970, and may present another millennium bug style problem in 20 years, if anyone is still using 32-bit *nix by then.
Back to simple relativity, though – what is the actual, real “time”? If you have multiple clocks, watches, phones & PCs, it’s a fair bet that they’ll all be divergent, unless they’re all being synchronised by some external device (your broadband router, maybe). If you’d like to find out exactly what the time is and don’t have access to an atomic clock or similar, there are a few online resources that might help… and you could even try asking Cortana, as she knows about time zones and stuff.
But the best time site is http://time.is. Try it from any device and you’ll get the time right now; some allowances need to be made for network latency but the operators have tried their best. It tells you the time in your location (or one of your choice), and calculates the offset between your computer’s clock and the time.is service.
For an illustration of what latency (as ultimately governed by the speed of light) means when accessing nearby vs far away websites, check out www.azurespeed.com, which measures the time to connect to storage services at Azure datacenters. Some variance could be explained by performance spikes and so on, but the main impact is network latency due to distance travelled. The results can sometimes be surprising.
Tip o’ the Week 405 – Bye Bye, Bird’s Eye
The Bird’s Eye view is/was one of the nicest bits in Bing Maps (get there quickly, at www.bingmaps.com – did you know you can type simply bingmaps in the address bar of Edge or Chrome, and press CTRL-ENTER to add the www and .com bits?).
The Eagle-eyed amongst you may have spotted that some changes have happened… clicking on the drop-down control to change the map type no longer shows Birds Eye – instead, if you right-click on a point on the map, you may get the option of viewing in bird’s eye view, and maybe streetside (though don’t expect the same level of coverage of Google Street View, at least if you’re outside the US).
If the bird’s eye option is greyed out, that means the view is not available – or no longer available, as out of date maps have been temporarily removed from the platform. Or at least removed from being easily found – if the missing area is on a boundary between data sets that are being updated, it may be possible to find a nearby place, and scroll across to find the view you’d originally searched for.
Shortly after going live, UK users found a temporary problem – clicking on the bird’s eye view (when it’s not greyed out) didn’t do anything if your locale was “United Kingdom”.
If selecting the view doesn’t work for you, try clicking on the “hamburger” menu in the top right, and change the country setting to be United States… whereupon the bird’s eye will work, but the Ordnance Survey view will disappear.
So for a while, it looks like Brits needed to say Bye Bye, to the Bird’s Eye (for your morning coffee, see what that last link will mean for Western civilisation). Boom Boom.
Of course, another aerial view option would be to turn to Google Maps – one tip for using the aerial view (activate via the Satellite icon in the lower left), is that if you see older images, you may well be looking at a map layer associated with the 3D view, where the service renders the view by “underlaying” building shapes with the images. Handy in a city, maybe, less so in the countryside.
In some cases, more recent images are available if you switch 3D off, by going to the hamburger menu in the top left; try disabling 3D to see what difference that makes to your aerial view.
Tip o’ the Week 390 – Paint it black
“SHOCK, HORROR!”, the internet & news media said, “Microsoft is killing Paint!”. Cue the opportunity to make Clippy comparisons, and reflect on a bit of software that appeared in its first version in Windows 1.0, bring out the odd eccentric who manages to produce quite amazing art using Paint (like Pat Hines, who’s tried other paint software but “never managed to ‘connect’ with it”, or Jim’ll Paint It, who paints odd scenes on request, and whose fondness for MSPaint means he prefers the WinXP version).
Most of us probably don’t use MSPaint for much these days; maybe the odd bit of clumsy touching-up of images, or using it to snip bits out of screen grabs for documentation purposes.
Here’s one use case, if you’re in the UK and want to print out a map for a walk you’re going to do – fire up MSPAINT, set the canvas dimensions to something huge like 4096×4096 (in File / Properties), then go to Bing Maps and screen grab (WindowsKey+S, or use the Snipping Tool) the relevant sections of your planned walking route, looking at the Ordnance Survey view in the top right, and zooming in so you see the footpath details.
For longish walks, you’ll struggle to fit the whole route on one screen at the max detail level, so you’ll need to grab a bit, paste it onto the Paint canvas, move the map view, grab the next section, then using Paint, assemble the bits together like overlaying jigsaw pieces by moving your newest-pasted chunk around so it fits the rest. Copy the whole finished lot into a Word doc, and print.
Anyway, Paint is most definitely not dead – it’s just going to be an app that’s packaged and maybe delivered via the Windows Store, just like lots of other apps that are traditionally part of Windows and may or may not be installed by default (like Calc, Mail, Groove etc). There’s always Paint3D, too (ToW 358).
If you do need to do some more intensive image manipulation, especially of photos, there are many free options, from Adobe’s PhotoShop Express or the built-in Microsoft Photos app, which lets you carry out simple tweaks to photos you’ve acquired. For more creating and pixel-by-pixel tweaking of images, though, you’d be hard pressed to find a better value yet powerful tool than Paint.NET. It looks a bit 1990s in some respects, but it’s a simple and effective image editing tool, that has been likened to the bits of Photoshop that people like, simplified and delivered for free.
Find out more about Paint.NET here – download directly from here, and keep an eye out for a packaged version of Paint.NET hitting the Windows Store at some point, too. Who knows – maybe it will be there before MSPaint is loaded on the cart and taken away?